# Pages

# How To fix Keynote/Pages "Needs Update"

<p class="callout info">Difficulty - Medium</p>

### The Issue

When you open Keynote or Pages, the screen shows that the application "needs an update". This document shows the fix:

[![Update-Keynote-pages-The-Issue.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/update-keynote-pages-the-issue.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/update-keynote-pages-the-issue.png)

### Step 1 - Delete Keynote/ Pages

<p class="callout info">Article/ Instructions Here</p>

<p class="callout warning">All files saved in keynote or pages NEED to be saved elsewhere. By deleting these applications, you run the risk of deleting files as well.  
</p>

### Step 2 - Open "Self Service"

Open the self service app on your iPad.

[![media.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/SRjmedia.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/SRjmedia.png)

### Step 3 - Re-Install Keynote/Pages

Find the application that needs to be reinstalled on the list. Tap reinstall.

[![media.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/9iSmedia.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/9iSmedia.png)

<p class="callout warning">Make sure the app is FULLY UNINSTALLED before reinstalling. Reinstalling without a complete uninstall will be problematic.</p>

# How To Create a New Document in Pages

<p class="callout success">Difficulty - Easy</p>

### Step 1 - Open Pages, Create Document

Open up the "Pages" application on your iPad. Select either the plus button on the top right, or the "Create Document" option on the screen.

[![media.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/M8zmedia.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/M8zmedia.png)

### Step 2 - Choose Template

Select a template of your liking. For a standard letter (8.5 x 11 in) paper, select "Blank Layout".

<p class="callout info">Adding additional pages to a file created with a template <span style="text-decoration: underline;">will add blank pages</span>.</p>

[![media.jpg](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/yZbmedia.jpg)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/yZbmedia.jpg)

## How to add text in "Blank Layout"

In order to type in the newly created document, create a text box using the "Objects" icon on the top of screen, and selecting text.

[![media.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/2Iumedia.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/2Iumedia.png)

## How to add pages in "Blank Layout"

### Step 1 - Enable "Page Thumbnails"

On the top left of the screen select the "side bar" icon and enable "Page Thumbnails"

[![media.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/P3amedia.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/P3amedia.png)

### Step 2 - Adding New Pages

Tap the plus icon at the bottom of the page thumbnails list.

[![media.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/a05media.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/a05media.png)

# How To Collaborate on a Document in Pages

<p class="callout info">Difficulty - Medium</p>

### Step 1 - Open "Document Options"

Select the title of your document in the top left of the screen to edit your document options.

[![media-1.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/jxgmedia-1.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/jxgmedia-1.png)

<p class="callout warning">If your document is not saved in iCloud, do so now. Or else, the remaining steps will not apply.</p>

<p class="callout success">The document does not have to be complete before collaborating. All edits are synchronized with the collaborators.</p>

### Step 2 - Open "Document Sharing Options"

Select the share icon to the right of the title in the drop down menu.

[![media.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/DnImedia.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/DnImedia.png)

### Step 3 - Configure Collaboration

Select the "Send Copy" option and switch it to "Collaborate". This will create a live file or link to share with others.

[![media.jpg](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/media.jpg)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/media.jpg)

[![media.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/64Ymedia.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/64Ymedia.png)

### Step 5 - Select Share Method

This is the way your new live file/ link will get shared with the collaborators. Select what you feel comfortable with.

<p class="callout info">We recommend using "Invite with Link". Feel free to experiment with other options.</p>

[![media.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/KrOmedia.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/KrOmedia.png)

### Step 6 - Add Collaborators

Next, you'll add authorized users to your link. This ensures that people without access cannot edit your file.

<p class="callout info">Teacher Emails: [teachernameorid@dadeschools.net](mailto:teacherid@dadeschools.net)</p>

<p class="callout info">Student Emails: <studentid@students.dadeschools.net></p>

[![media.jpg](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/bmzmedia.jpg)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/bmzmedia.jpg)

<div class="oKdM2c ZZyype" id="bkmrk--6"><div class="hJDwNd-AhqUyc-uQSCkd Ft7HRd-AhqUyc-uQSCkd jXK9ad D2fZ2 zu5uec" id="bkmrk--7"><div class="jXK9ad-SmKAyb"><div class="tyJCtd baZpAe"></div></div></div></div><p class="callout warning">Some teachers may have different emails than what would be assumed. Check on your MDCPS portal to confirm their E-Mail address.</p>

<p class="callout info">After pressing "Share Link", select a sharing method such as **Outlook** (Recommended) to send the link to an email address.</p>

### Step 7 - Send Your Link

Open outlook and write an email to your teacher that includes the link.

<p class="callout warning">The E-Mail **will not send** if there is no subject for the message.</p>

<p class="callout info">You can copy and paste the link into the body of the E-Mail.</p>

[![media.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/tzpmedia.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/tzpmedia.png)

<div class="oKdM2c ZZyype" id="bkmrk--9"><div class="hJDwNd-AhqUyc-uQSCkd Ft7HRd-AhqUyc-uQSCkd jXK9ad D2fZ2 zu5uec wHaque g5GTcb" id="bkmrk--10"><div class="jXK9ad-SmKAyb"><div class="tyJCtd baZpAe"><div class="t3iYD">  
</div></div></div></div></div>

# How To Change Page Size and Ratio in Pages

<p class="callout success">Difficulty - Easy</p>

### Step 1 - Open "Document Settings"

Select the name of your document in the top left of your screen.

[![Change-Size-Step-1.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/change-size-step-1.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/change-size-step-1.png)

### Step 2 - Select "Document Setup"

Under "Document Settings", select **Document Options** and then **Document** Setup.

[![Change-Size-Step-2.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/change-size-step-2.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/change-size-step-2.png)

### Step 3 - Select Document Size

Select the appropriate size for your document.

[![media.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/0ihmedia.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/0ihmedia.png)

<p class="callout info">**If none apply to you, select Custom Size.**</p>

### Step 4 - Input Custom Page Dimensions

Input the size you would like the document to be.

[![media-1.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/media-1.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/media-1.png)

<p class="callout info">If the second number changes right after you change the first one, the aspect ratio is **locked**. To bypass this, and change the numbers independently, select the lock to unlock it.</p>

# How To Customize Your Document Background in Pages

<p class="callout success">Difficulty - Easy</p>

### Step 1 - Open Format Options

Select the paintbrush icon in the top right of your screen.

<p class="callout info">Make sure there are no items selected in the document to ensure that the correct menu shows.</p>

[![Change-Backround-Step-1.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/change-backround-step-1.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/change-backround-step-1.png)

### Step 2 - Select "Background

After opening the format options, select the "Background" option.

[![Change-Backround-Step-2.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/change-backround-step-2.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/change-backround-step-2.png)

### Step 3 - Change The Background

The tabs at the top of the background menu allow further customization.

<p class="callout warning">Some of these options may make the text harder to read. Make sure to change the text color accordingly.</p>

[![Change-Backround-Step-3.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/change-backround-step-3.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/change-backround-step-3.png)

# How To Embed Web Videos in Pages

<p class="callout success">Difficulty - Easy</p>

### Step 1 - Navigate To The Media Menu

Tap on the **media icon** (Stack of Pictures) on the top of your screen.

[![Embed-Web-Video-Keynote-Step-1.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/embed-web-video-keynote-step-1.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/embed-web-video-keynote-step-1.png)

### Step 2 - Add Web Video  


Select "Web Video" option within the media menu.

[![Embed-Web-Video-Keynote-Step-2.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/embed-web-video-keynote-step-2.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/embed-web-video-keynote-step-2.png)

### Step 3 - Insert Video  


Paste the link of the video you'd like to insert in the "Enter URL" box.

[![Embed-Web-Video-Keynote-Step-3.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/embed-web-video-keynote-step-3.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/embed-web-video-keynote-step-3.png)

### Optional - Add Some Flair To The Document

You can add some flair to your document by adding icons, such as a computer icon from the objects menu (located to the left of the media menu). You can also add some speakers or even an antenna.

[![media.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/media.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/media.png)

# How To Create a Table of Contents in Pages

<p class="callout info">Difficulty - Medium</p>

### Step 1 - Open text format options

Highlight the text you would like to use as a heading in your table of contents, then tap the paintbrush in the top right.![](https://lh4.googleusercontent.com/CdIVgAIV2dL7Sh-vHEBaSrfrI-3ynmPcmJ7H9fJZEB-jZlb9bCsZVYDk0NT-qyaCI7fVv3Hmf9Hgdw5Q_R288MM7T9Yk5vPRv871rQr1EsLAfhhMaFfsAWkgyBicTLlWKQ=w1280)

### Step 2 - Navigate to Paragraph Styles

Enter the "Paragraph Styles" menu.

[![media.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/PXZmedia.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/PXZmedia.png)

### Step 3 - Change the Paragraph Style

Select a paragraph style that matches what you would like to inputted in the table of contents.

<p class="callout info">If writing an essay, use the "Subtitle" style.</p>

### Step 4 - Navigate to the Table of Contents

Select the table of contents menu on the top of your screen.

<p class="callout info">The table of contents menu looks like a list.</p>

<div class="oKdM2c ZZyype" id="bkmrk--1"><div class="hJDwNd-AhqUyc-uQSCkd Ft7HRd-AhqUyc-uQSCkd jXK9ad D2fZ2 zu5uec" id="bkmrk--2"><div class="jXK9ad-SmKAyb"><div class="tyJCtd baZpAe"><div class="t3iYD">![](https://lh3.googleusercontent.com/fZIpKCnwS-74pq41jQNnc4Zleb6iFpLu37fM1mKAY0M6jcG18255x7DQgJAK10jKCds44CxFabPsRww8JQCgqPLKOJFxRG7a1LPtkG8-GzyPMhe32q3M5CGcuEVA6l6pOg=w1280)</div></div></div></div></div><p class="callout success">If all entries are shown, you're done! If they are missing, open the drop-down menu below.</p>

<details id="bkmrk-if-entries-do-not-sh"><summary>If entries do not show in table of contents:</summary>

### Step 5 - Change the Table of Contents Settings

If no entries are shown, select the edit icon.

<div class="oKdM2c ZZyype" id="bkmrk--3"><div class="hJDwNd-AhqUyc-uQSCkd Ft7HRd-AhqUyc-uQSCkd jXK9ad D2fZ2 zu5uec" id="bkmrk--4"><div class="jXK9ad-SmKAyb"><div class="tyJCtd baZpAe"><div class="t3iYD">![](https://lh3.googleusercontent.com/EkjB2UQ_rcuIotFlSjZsm4_9IhVjX25n31zPyW7HwrzPoGMle9hyfWXFqkjXPnvnip8yN30HnUlfyUH39R6IwKRXaptNcGFg8rnS64R7yehItacFWSnLoLWwANsv1gbzrQ=w1280)</div></div></div></div></div>### Step 6 - Add Paragraph Styles to the Table of Contents

Use the circles to the left of the options to add and remove styles from the table of contents.

<div class="oKdM2c ZZyype" id="bkmrk--5"><div class="hJDwNd-AhqUyc-uQSCkd Ft7HRd-AhqUyc-uQSCkd jXK9ad D2fZ2 zu5uec" id="bkmrk--6"><div class="jXK9ad-SmKAyb"><div class="tyJCtd baZpAe"><div class="t3iYD">![](https://lh6.googleusercontent.com/cJOjYm8Vml6gzmChvefT6WyVygaFAOjI6u1hopjykM9n7X0TzBChq-l0l6s0Tr83LW-_AckXTbJuVGNdzmdSuSPKQTGhDQK_iHWqKwSe1Hc7z_UzZfsPNtsiMc12Kyboaw=w1280)</div></div></div></div></div>### Step 7 - Using the Table of Contents

Tap on any of the newly added entries to easily jump to that section. Enjoy!

<div class="oKdM2c ZZyype" id="bkmrk--7"><div class="hJDwNd-AhqUyc-uQSCkd Ft7HRd-AhqUyc-uQSCkd jXK9ad D2fZ2 zu5uec wHaque g5GTcb" id="bkmrk--8"><div class="jXK9ad-SmKAyb"><div class="tyJCtd baZpAe"><div class="t3iYD">![](https://lh6.googleusercontent.com/xOlm567qBNzyiVtZZmwwlELF0ME0v5tGqsvbpdope2tc88jxLHDV2Zz6nmS_KXXK7LwWm1aScq9weY0HJel34uREKZa0ANdnvWhUS7oum55DfmaFPz_VBYS4y2Cdo5uNzg=w1280)</div></div></div></div></div></details><div class="oKdM2c ZZyype" id="bkmrk--9"><div class="hJDwNd-AhqUyc-uQSCkd Ft7HRd-AhqUyc-uQSCkd jXK9ad D2fZ2 zu5uec wHaque g5GTcb" id="bkmrk--10"><div class="jXK9ad-SmKAyb"><div class="tyJCtd baZpAe"><div class="t3iYD">  
</div></div></div></div></div>

# How To Create Headings With Different Levels in Pages

<p class="callout info">Difficulty - Medium</p>

Creating different levels of headings (indentations) can allow easier navigation of your document in Pages.

#### **The end-result**:

[![media.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/sP0media.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/sP0media.png)

### Step 1 - Highlight The Text

Select the text that will be used as the heading in the table of contents.

<div class="oKdM2c ZZyype" id="bkmrk--1"><div class="hJDwNd-AhqUyc-uQSCkd Ft7HRd-AhqUyc-uQSCkd jXK9ad D2fZ2 zu5uec" id="bkmrk--2"><div class="jXK9ad-SmKAyb"><div class="tyJCtd baZpAe"><div class="t3iYD">![](https://lh3.googleusercontent.com/teTeBMvXWpXc1RCNSyT86FmtvfiKwd6BwN7ytihTgMGY_v9M5FQlumwikMnCMfAYRkaRqhMIh6ZAmUVRkAf08ONJk2ZZjHFzbl22gNI1V92HeqTz4d65P6e6M7LnevpT=w1280)</div></div></div></div></div>### Step 2 - Change The Paragraph Style

Using the paintbrush on the top right, you can change the paragraph style. For example, the text here is getting styled as an "Introduction". This is the correct size and will automatically add the text to the table of contents.

<p class="callout info">To prevent confusion, change the text to something unique to only headings.</p>

<p class="callout info">Sub-categories should be smaller than normal titles, but larger than standard text.</p>

### Step 3 - Add The Paragraph Style as a Heading

Select the table of contents icon and press "Edit". Tap the circle next to your font to enable the font as a heading.![](https://lh3.googleusercontent.com/HDWvTHILrnc3yvQ7LS_gAEeNb3S-yMVMklEQIJZIAuvBxg2DygdQiIrMblHtSEfLM2ljnCy64YW5BRAccjpI-RlWp2h1hY-D5lQJk2g794j20cV3KWdWQWGX0FDJsIZs6w=w1280)

### Step 5 - Change the Indentation

Select the indent icon to the right of the new enabled style.![](https://lh4.googleusercontent.com/k2XgdF8J0tW9SsHu3w8Zh8ZJfpnfzOLVTGDgRK6xukPb-zRq9U78jaRU-t8YISTUmnDQspux0huNzSluS-xOrjvo0gi0J9Kjk8AZdflUmnBHHT70m0JPOGbuNcOmp9zSlQ=w1280)

<p class="callout info">Tap once for medium indentation, or twice for high indentation.</p>

# How To Export a Document in Pages

<p class="callout info">Difficulty - Medium</p>

### Step 1 - Open "Document Options

Select the title of your document in the top left to reveal a drop down menu.

[![media.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/5uvmedia.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/5uvmedia.png)

### Step 2 - Select "Export"

Select the "Export" option in the document options menu.

<div class="oKdM2c ZZyype" id="bkmrk--3"><div class="hJDwNd-AhqUyc-uQSCkd Ft7HRd-AhqUyc-uQSCkd jXK9ad D2fZ2 zu5uec" id="bkmrk--4"><div class="jXK9ad-SmKAyb"><div class="tyJCtd baZpAe">  
</div></div></div></div>[![media.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/aaJmedia.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/aaJmedia.png)

### Step 3 - Change Export Options

Choose the file type you would like to exported document to be.

<p class="callout info">Exporting as a PDF is recommended if your document contains many images or text boxes.</p>

<div class="oKdM2c ZZyype" id="bkmrk--6"><div class="hJDwNd-AhqUyc-uQSCkd Ft7HRd-AhqUyc-uQSCkd jXK9ad D2fZ2 zu5uec" id="bkmrk--7"><div class="jXK9ad-SmKAyb"><div class="tyJCtd baZpAe"><div class="t3iYD">![](https://lh6.googleusercontent.com/_fbg8jlgp8NwTzwP2JhkmkX4FPoK1oPLAkjh7bzBRmpdbnUiHDn1a4qIqVi5Zj-XNZvmtvXxzDF614q84pK6BtN_Top9m3Bn6xnaeHuU7OIpugV3iSJm1-eMBzguuST6Jg=w1280)</div></div></div></div></div><p class="callout info">If requested specifically by your teacher, you may export as a word document, as long as you make sure the export was successful.</p>

<p class="callout info">EPUB files are for exporting as an online book.</p>

### Step 4 - Save the File

Select the "Save to Files" option to save to the iPad.

<p class="callout warning">If you reset your iPad, this file will be LOST. Select OneDrive or iCloud as an alternative.</p>

[![media.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/fMbmedia.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/fMbmedia.png)

# How to Search for Specific Words in Pages

<p class="callout success">Difficulty - Easy</p>

### Step 1 - Open the "Extras" Menu

Select the three dots in the top left corner of your screen.

[![media.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/p9Gmedia.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/p9Gmedia.png)

### Step 2 - Select "Find"

In the "Extras" menu, select the option titled "Find".

[![media-1.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/37umedia-1.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/37umedia-1.png)

### Step 3 - Find!  


Type in the word or characters you would like to search for. The matching items will be highlighted.

[![media.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/R9Pmedia.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/R9Pmedia.png)

<p class="callout info">This feature is AWESOME for finding repeated, boring, or unnecessary words.</p>

# How To Customize Your Toolbar in Pages

<p class="callout info">Difficulty - Medium</p>

### Step 1 - Navigate To The Extras Menu

In the top right of the screen, select the 3 dots.

[![Customize-Toolbar-Pages-Step-1.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/customize-toolbar-pages-step-1.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/customize-toolbar-pages-step-1.png)

### Step 2 - Select "Customize Toolbar"

After opening the extras menu, select the "Customize Toolbar" option.

[![Customize-Toolbar-Pages-Step-2.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/customize-toolbar-pages-step-2.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/customize-toolbar-pages-step-2.png)

### Step 3 - Start Customizing

You can drag and drop the different icons shown on your screen to the top toolbar. You can remove items by doing the opposite.

[![Customize-Toolbar-Pages-Step-3.png](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/scaled-1680-/8Ypcustomize-toolbar-pages-step-3.png)](https://wiki.pwbstem.club/uploads/images/gallery/2024-01/8Ypcustomize-toolbar-pages-step-3.png)